{"id":78385,"date":"2026-08-10T17:22:21","date_gmt":"2026-08-10T15:22:21","guid":{"rendered":"https:\/\/get-it-easy.de\/blog\/eudi-wallet-digital-identities-uses-for-check-in-access-control-and-verification-at-events\/"},"modified":"2026-08-10T17:22:21","modified_gmt":"2026-08-10T15:22:21","slug":"eudi-wallet-digital-identities-uses-for-check-in-access-control-and-verification-at-events","status":"publish","type":"post","link":"https:\/\/get-it-easy.de\/en\/blog\/eudi-wallet-digital-identities-uses-for-check-in-access-control-and-verification-at-events\/","title":{"rendered":"EUDI Wallet &#038; Digital Identities: Potential Applications for Check-In, Access Control, and Verification at Events"},"content":{"rendered":"<h2>EUDI Wallet &#038; Digital Identities: Applications for Check-In, Access Control, and Verification at Events<\/h2>\n<p>Digital tickets, mobile credentials, and contactless entry processes are already part of everyday life at many events. The European Digital Identity Wallet\u2014or EUDI Wallet for short\u2014will mark another important development in 2026. It is designed to enable citizens, businesses, and organizations to securely manage digital identity data and verifiable credentials on their smartphones and share them as needed.<\/p>\n<p>This approach opens up new possibilities for event organizers. Instead of collecting complete identification data for every process, they will be able to request only the information needed for the specific purpose. At the entrance, for example, a valid ticket can be verified. In an age-restricted area, proof that a person has reached a certain age may suffice. At a professional conference, professional qualifications, company affiliation, or accreditation can also be verified.<\/p>\n<p>The EUDI Wallet does not automatically replace all existing event apps, ticketing systems, or access solutions. Rather, it can become a standardized component within a broader digital event infrastructure. It is crucial that event organizers coordinate their processes, interfaces, data protection requirements, and the necessary hardware at an early stage. Additional guidance on practical planning is provided in the article on <a href=\"https:\/\/get-it-easy.de\/en\/blog\/efficient-event-planning\/\">hardware for ticket scanning and digital event processes<\/a>.<\/p>\n<h2>What is the EUDI Wallet?<\/h2>\n<p>The EUDI Wallet is a digital wallet for identity data and electronic credentials. It is used as an app on a mobile device and is intended to function across borders within the European Union. Member states are scheduled to roll it out by the end of 2026. The specific implementation, scope of functionality, and availability may vary depending on the country and wallet solution.<\/p>\n<p>Various digital documents and credentials can be managed in the wallet. These include identity data, proof of age, educational credentials, professional qualifications, authorizations, and digital tickets. Users generally retain control over which information they share with a requesting service.<\/p>\n<p>A key underlying principle is selective disclosure. A person does not necessarily have to reveal their name, full date of birth, and address if the sole purpose is to verify that they are of legal age. Instead, a digital credential can confirm that the required age threshold has been met. This reduces the amount of personal data processed and can simplify admission procedures at the same time.<\/p>\n<h2>Why Digital Identities Are Becoming Relevant for the Events Industry<\/h2>\n<p>Events often bring together many different groups of people. Visitors, exhibitors, speakers, staff, service providers, members of the press, and security personnel each require different levels of access. At the same time, organizers must ensure short wait times, transparent processes, and an appropriate level of security.<\/p>\n<p>Digital identities can help consolidate information from various systems in a controlled manner. Accreditation then doesn\u2019t have to consist solely of a static QR code; it can be linked to verifiable digital proof confirming that the accreditation is valid and belongs to an authorized person.<\/p>\n<p>This is particularly interesting for international events. Trade show visitors, professionals, and exhibitors from different EU countries could present their credentials via compatible wallet apps without having to create a completely new identity profile for each organizer. This requires suitable technical interfaces and an event system that has been set up as an authorized verifying entity.<\/p>\n<h2>Specific Use Cases at Events<\/h2>\n<ul>\n<li><strong>Registration:<\/strong> Identity information or professional details can be imported with the user\u2019s consent. This reduces the need for manual entry and minimizes potential typos.<\/li>\n<li><strong>Check-in:<\/strong> A digital ticket or accreditation can be presented directly from the wallet and validated on a verification device.<\/li>\n<li><strong>Access Control:<\/strong> Different access permissions for halls, stage areas, lounges, technical rooms, or backstage zones can be verified digitally.<\/li>\n<li><strong>Proof of Age:<\/strong> For certain program items or areas, only compliance with an age limit can be confirmed without disclosing the full date of birth.<\/li>\n<li><strong>Proof of Qualifications:<\/strong> Digital certificates and professional qualifications may be relevant for trade conferences, exams, or training sessions.<\/li>\n<li><strong>Company affiliation:<\/strong> Exhibitors, external technicians, or service providers can verify their role as representatives of an organization.<\/li>\n<li><strong>Certificate of Participation:<\/strong> After a seminar or workshop, organizers can issue a digital certificate that is stored in a wallet.<\/li>\n<\/ul>\n<h2>From a Ticket to Verifiable Digital Proof<\/h2>\n<p>A traditional digital ticket usually contains a booking number or a QR code. The admission system checks whether the code exists, is valid, and has already been used. With a wallet-based solution, it\u2019s also possible to verify who issued the proof, whether it has been technically altered, and whether it\u2019s still valid.<\/p>\n<p>This opens up new possibilities for personalized or security-critical events. A forwarded screenshot alone would no longer be sufficient if the ticket is linked to a wallet and a verified individual. At the same time, the solution should be designed so that only the data that is actually necessary is exchanged.<\/p>\n<p>Depending on the event, a multi-step model may also be appropriate. During the initial check-in, accreditation is verified more thoroughly. Visitors then receive a less data-intensive access pass for individual areas. This way, their full identity does not have to be verified again every time they move to a different room.<\/p>\n<table>\n<thead>\n<tr>\n<th>Scope of Application<\/th>\n<th>Possible Digital Evidence<\/th>\n<th>Equipment Required On-Site<\/th>\n<th>Practical Benefits<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>General Admission<\/td>\n<td>Valid ticket or participant authorization<\/td>\n<td>Smartphones or tablets with verification software<\/td>\n<td>Faster check-in and fewer manual checks<\/td>\n<\/tr>\n<tr>\n<td>Age-Restricted Area<\/td>\n<td>Confirmation of an age limit<\/td>\n<td>Mobile verification device or stationary terminal<\/td>\n<td>Less personal data collected during the verification process<\/td>\n<\/tr>\n<tr>\n<td>Backstage and Technical Operations<\/td>\n<td>Role, Accreditation, and Access Permissions<\/td>\n<td>Mobile Scanners, Tablets, and Reliable Network Connectivity<\/td>\n<td>Differentiated Access Rights for Staff and Service Providers<\/td>\n<\/tr>\n<tr>\n<td>Professional Conference<\/td>\n<td>Professional Qualification or Company Affiliation<\/td>\n<td>Registration devices and integrated event system<\/td>\n<td>Targeted access to restricted areas<\/td>\n<\/tr>\n<tr>\n<td>Workshop and Training<\/td>\n<td>Registration, Participation, and Certificate of Completion<\/td>\n<td>Tablets, Laptops, and Devices for Issuing Certificates<\/td>\n<td>End-to-end digital process from registration to certificate<\/td>\n<\/tr>\n<tr>\n<td>International Event<\/td>\n<td>Identity attributes verifiable across borders<\/td>\n<td>Compatible verification software and appropriate interfaces<\/td>\n<td>Fewer siloed solutions for international participants<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>Access Control Using Mobile Devices<\/h2>\n<p>The EUDI Wallet is stored on the visitor\u2019s device. For the event organizer, however, the other side of the process is just as important. At every relevant checkpoint, suitable devices are needed that can send a request, receive the proof, and display the result in a clear and understandable manner.<\/p>\n<p>Depending on the application, <a href=\"https:\/\/get-it-easy.de\/mieten\/smartphone\/\">rental smartphones<\/a>, <a href=\"https:\/\/get-it-easy.de\/mieten\/tablet\/\">rental tablets<\/a>, laptops, or stationary terminals may be suitable. Tablets offer a clearly visible user interface and can be used as check-in stations with stands or mounts. Smartphones are flexible and can be used by mobile teams at lines, side entrances, or temporary checkpoints. Laptops are primarily used at registration desks, in administrative offices, or for more complex administrative tasks.<\/p>\n<p>Depending on the solution used, data can be transmitted via QR codes and short-range wireless technologies. Some checks can also be performed in scenarios with limited internet connectivity. Nevertheless, a robust network infrastructure should be in place because event systems often need to synchronize up-to-date access permissions, blacklists, visitor counts, and status changes.<\/p>\n<h2>Combining Online Registration and On-Site Check-In<\/h2>\n<p>A key advantage of digital identities lies in the integration of online and on-site processes. Visitors can share selected information from their wallet as early as the registration stage. The event system then creates a registration and assigns the required attendee category.<\/p>\n<p>Visitors do not have to fill out another lengthy form at the event venue. Instead, they present their digital pass. After a successful verification, the system can issue a badge, activate an access level, or update a digital event pass. Our guide to <a href=\"https:\/\/get-it-easy.de\/en\/blog\/ipads-tablets-for-registrations-lead-capture-at-events-setup-accessories-and-best-practices\/\">tablets for registration and lead capture at events<\/a> shows how devices and accessories can be practically configured for this purpose.<\/p>\n<p>For event organizers, this means fewer media breaks. Nevertheless, alternative processes should remain in place. Use of an EUDI Wallet is voluntary. Visitors without a compatible wallet, without a suitable smartphone, or experiencing a technical issue must not be excluded as a matter of principle. A traditional check-in process\u2014using a booking number, ID verification, or manual registration\u2014therefore remains relevant as a fallback option.<\/p>\n<h2>Data Protection Through Targeted Data Retrieval<\/h2>\n<p>Digital identities are not automatically privacy-friendly. What matters is how an event organizer configures the data requests and what information is subsequently stored. The technical capability to request numerous attributes does not mean that this data is required for every process.<\/p>\n<p>For access control, it is often sufficient to confirm that valid authorization exists. For an age verification, a simple \u201cyes\u201d or \u201cno\u201d confirmation may be sufficient. At a professional event, it may be necessary only to verify membership in a specific participant group.<\/p>\n<p>Organizers should therefore define in advance which data is necessary for each checkpoint. Equally important are retention periods, access rights, and the separation between identity verification, marketing, billing, and security documentation. Data should not be stored permanently simply because it is technically available. Further practical aspects are covered in the article on <a href=\"https:\/\/get-it-easy.de\/en\/blog\/data-protection-at-trade-show-booths-secure-data-deletion-device-reset-and-handling-of-customer-data\/\">data protection, device resets, and the handling of customer data at trade show booths<\/a>.<\/p>\n<h2>The Role of Registered and Trusted Verification Bodies<\/h2>\n<p>A wallet should not transmit arbitrary identity data to unknown systems without the user\u2019s knowledge. Verifying companies and organizations must authenticate themselves to the wallet. This allows users to see who is requesting information and for what purpose the request is being made.<\/p>\n<p>For event organizers, this entails additional organizational effort. It must be clarified which company or service provider acts as the verifying entity. At larger events, multiple parties may be involved, such as the organizer, a ticketing provider, a security service, and an operator of individual event areas.<\/p>\n<p>Responsibilities should be clearly defined before technical implementation. This includes registering the verifying entity, managing certificates, selecting the requested attributes, and integrating external service providers.<\/p>\n<h2>Technical Challenges in Practice<\/h2>\n<p>An event with several thousand attendees presents different challenges than a single online identification process. At the entrance, many verifications must be carried out within a short period of time. Delays of just a few seconds can quickly add up to long lines when attendance is high.<\/p>\n<p>Performance does not depend solely on the wallet. The verification software, the ticketing backend, the local network, and the end devices used also influence the process. Older smartphones, weak batteries, or poorly positioned routers can become a problem even when the application is fundamentally functional.<\/p>\n<p>In addition, by 2026, different wallet solutions, operating systems, and national implementation statuses will need to be taken into account. Event organizers should therefore not plan exclusively based on an idealized standard configuration. Compatibility tests with multiple device types and realistic visitor numbers are an important part of the preparation.<\/p>\n<h2>Security Concept for Verification Devices and Check-In Stations<\/h2>\n<p>The verification devices themselves are part of the security architecture. They should be preconfigured for their specific use and protected against unintended changes. Private apps, freely accessible settings, or shared default passwords are unsuitable for professional checkpoints.<\/p>\n<p>Centralized device management can help deploy applications, standardize configurations, and lock lost devices. In addition, devices should be segregated by role. A mobile device used solely for access verification does not necessarily require the same permissions as a laptop at the central registration desk. The article on <a href=\"https:\/\/get-it-easy.de\/en\/blog\/secure-deployment-of-event-hardware-mdm-user-segregation-data-deletion-after-the-rental\/\">the secure deployment of event hardware<\/a> explains the topics of MDM, user separation, and data wiping in greater detail.<\/p>\n<p>Physical security measures are also important. Tablets at publicly accessible check-in stations can be equipped with sturdy mounts and anti-theft devices. For stationary checkpoints, for example, a <a href=\"https:\/\/get-it-easy.de\/en\/rent\/tablet-table-stand-with-anti-theft-device\/\">tablet table stand with an anti-theft lock<\/a> is a viable option. For mobile teams, protective cases, chargers, and power banks are useful. Spare devices allow for a quick replacement in case a device fails.<\/p>\n<h2>Network, Mobile Connectivity, and Offline Capability<\/h2>\n<p>Event venues do not always have a consistently high-performance network connection. Especially in exhibition halls, temporary locations, and outdoor areas, the high number of simultaneously active devices can lead to bottlenecks. The EUDI Wallet and the verification software should therefore be integrated into a coordinated connectivity strategy.<\/p>\n<p>Local Wi-Fi networks, <a href=\"https:\/\/get-it-easy.de\/mieten\/zubehoer\/router\/\">rental mobile routers<\/a>, and SIM cards can complement one another. Critical checkpoints should, if possible, not depend on a single connection. At the same time, it is important to determine which functions actually work offline and which data must be regularly synchronized with a central system. The article on <a href=\"https:\/\/get-it-easy.de\/en\/blog\/wi-fi-at-events-myths-wi-fi-7-requirements-network-design-secure-guest-access\/\">Wi-Fi, network design, and secure guest access at events<\/a> provides in-depth planning guidance.<\/p>\n<p>A locally successful verification can, for example, confirm that a digital proof of admission is technically valid. However, an up-to-date connection to the event system may still be required to determine whether a ticket has been canceled at short notice or an accreditation has been revoked.<\/p>\n<h2>Gradual Implementation Instead of a Complete Overhaul<\/h2>\n<ol>\n<li><strong>Select a use case:<\/strong> First, a clearly defined process should be established, such as check-in for speakers or access to a professional lounge.<\/li>\n<li><strong>Determine data requirements:<\/strong> Event organizers should define which information is truly necessary and which data should not be collected.<\/li>\n<li><strong>Check interfaces:<\/strong> Wallet, ticketing, attendee management, and access software must be technically compatible.<\/li>\n<li><strong>Plan hardware:<\/strong> The number and type of smartphones, tablets, laptops, routers, mounts, and chargers are determined based on the checkpoints.<\/li>\n<li><strong>Conduct a test run:<\/strong> The entire process is tested using various devices, wallet solutions, and network conditions.<\/li>\n<li><strong>Provide for alternative processes:<\/strong> A suitable backup process is available for visitors without a wallet and in the event of technical malfunctions.<\/li>\n<li><strong>Evaluate results:<\/strong> Wait times, error rates, usability, and support costs are analyzed after the event.<\/li>\n<\/ol>\n<h2>Flexible Equipment Rental for Pilot Projects and Events<\/h2>\n<p>Since many EUDI applications will still be in the implementation phase in 2026, the actual equipment requirements for each project cannot be predicted in the long term. A pilot operation might initially require ten tablets. A subsequent rollout could involve several hundred mobile testing devices.<\/p>\n<p>Rental IT hardware enables flexible planning without having to permanently set aside devices for a temporary use case. Smartphones, tablets, <a href=\"https:\/\/get-it-easy.de\/mieten\/computer\/laptop\/\">laptops for rental<\/a>, computers, displays, and compatible accessories can be customized for specific projects at get-IT-easy. Routers, SIM cards, mounts, stands, headphones, or anti-theft devices may also be relevant depending on the event.<\/p>\n<p>A standardized pre-configuration is particularly helpful. Testing software, user accounts, network settings, and project-specific requirements can be set up before shipment. The <a href=\"https:\/\/get-it-easy.de\/en\/rent\/app-installation-on-rentals\/\">app installation service on rental devices<\/a> allows the necessary software to be prepared to meet the project\u2019s needs. As a result, the devices arrive at the event venue ready for use. For last-minute needs within Germany, express or overnight delivery is also available, subject to availability. Larger quantities and complex configurations should be coordinated well in advance.<\/p>\n<p>The rental price depends on the equipment, quantity, rental period, accessories, delivery method, and desired additional services. Interested companies will therefore receive a customized quote. For a specific inquiry, details regarding the number of units, rental period, location of use, required accessories, and planned software are particularly helpful. For larger-scale projects, the <a href=\"https:\/\/get-it-easy.de\/en\/blog\/hardware-rollout-for-events-checklist-for-planning-configuration-logistics-return\/\">checklist for hardware rollouts at events<\/a> also provides support with planning, configuration, logistics, and return.<\/p>\n<h2>FAQs About the EUDI Wallet at Events<\/h2>\n<h3>Will the EUDI Wallet be available for use at every event as early as 2026?<\/h3>\n<p>Not automatically. Member states are expected to provide corresponding wallet solutions by the end of 2026. The specific implementation status, supported forms of identification, and available interfaces may vary. Event organizers should individually verify technical availability for their specific use case.<\/p>\n<h3>Does the EUDI Wallet replace traditional tickets?<\/h3>\n<p>It can store digital tickets and proof of eligibility, but does not necessarily replace the ticketing backend. Booking, payment, cancellation, capacity planning, and attendee management remain the responsibility of the respective event system.<\/p>\n<h3>Does every visitor need a smartphone?<\/h3>\n<p>A compatible mobile device is generally required to use the wallet directly. Since use is voluntary, the event organizer should offer alternative check-in procedures.<\/p>\n<h3>Can proof of age be provided without full identity verification?<\/h3>\n<p>Yes. A key aspect of digital verification is confirming only that an age requirement has been met. The name, exact date of birth, and other ID details do not necessarily need to be transmitted for this purpose.<\/p>\n<h3>What hardware is needed for verification?<\/h3>\n<p>That depends on the software used and the size of the event. Smartphones or tablets are often used for mobile checks, laptops for registration desks, and routers and SIM cards for network connectivity. Stationary check-in points can also be equipped with <a href=\"https:\/\/get-it-easy.de\/mieten\/staender-halterung\/\">stands, mounts,<\/a> and displays.<\/p>\n<h3>Is there a rental option for the equipment even just for a test or a single event?<\/h3>\n<p>Yes. At get-IT-easy, rentals are available for as little as one day. The number of devices, configuration, accessories, delivery method, and rental period are tailored to each project. Availability is checked individually for each request.<\/p>\n<h2>Conclusion<\/h2>\n<p>The EUDI Wallet has the potential to fundamentally transform check-in, access control, and digital credentials at events. Particularly relevant features include the targeted sharing of specific information, credentials that can be verified across borders, and the integration of online registration with on-site processes.<\/p>\n<p>However, successful implementation does not depend solely on the wallet application. Ticketing, authorization management, data protection, network connectivity, verification software, and mobile devices must be planned as an integrated system. Event organizers should therefore start with a clearly defined use case, conduct realistic tests, and continue to offer alternative access methods.<\/p>\n<p>For pilot projects, trade shows, conferences, and temporary check-in areas, rented IT hardware provides the necessary flexibility. get-IT-easy assembles smartphones, tablets, laptops, routers, and compatible accessories on a project-by-project basis and can preconfigure the devices upon request. 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