Commercial printers: What companies should look out for today

In the modern business world, printers have long been more than just simple devices for printing paper documents. For companies – whether small start-ups, medium-sized craft businesses or large corporations – commercial printers today are powerful multifunctional devices that integrate efficiency, security, sustainability and connectivity into everyday working life. But with so much choice and the rapid pace of technological development, the decision is not easy: which printer is really suitable for commercial use? And is it even worth buying – or is rental the more flexible solution?

In this article, we show you what makes a professional printer for business, which models will be worthwhile in 2024 and what you should pay particular attention to in the context of B2B use. We also present an overview of current models and give tips on renting printers and accessories as part of a technology lease.

What makes a commercial printer stand out?

In contrast to private printers, models for commercial use have to perform significantly better. The following features are therefore particularly important:

High printing performance: Many companies need devices that can reliably print several thousand pages a month.
Speed: Short response and printing times save valuable working time.
Network capability and cloud connection: Integration into the company network and mobile printing are now standard.
Multifunctionality: copying, scanning, faxing and printing – ideally with a single solution.
Cost-effectiveness: Low page prices and energy-efficient operation are essential for permanently low operating costs.
Data security: A high level of IT security is required, especially for sensitive business data.

A good printer complements powerful office devices such as a reliable laptop perfectly. High-quality models such as the HP Spectre x360, the modern MacBook Pro 13 (2022) or the robust Lenovo T14 ensure optimum productivity at work and on the move.

Printer categories for commercial use

Depending on the size of the company and the intended use, there are different types of printers that are suitable for commercial use:

Printer type	Advantages	Suitable for
Laser printer	Fast, durable, low cost per page	Versatile everyday office use, high print volume
Inkjet printer	Good color output, cheaper to buy	Graphic offices, small businesses, color printing
Multifunction printer (MFP)	Scan, copy, print & fax in one device	All companies with document-based communication
Industrial printers / label printers	Robust, specialized in labels and packaging	Logistics, production, retail
Mobile printer	Portable, lightweight, WLAN-capable	Field service, events, on the move

Current printer trends 2024

The market for business printers is constantly evolving. Some of the most important trends in 2024 are

Cloud printing: The integration of cloud services such as Google Drive, Microsoft 365 or Dropbox is becoming increasingly relevant.
Mobile printing: Devices support AirPrint, Google Cloud Print or proprietary apps for iOS and Android.
Secure Printing: Authentication via card, PIN or biometric protects sensitive documents from unauthorized access.
Sustainability: More and more manufacturers are focusing on energy-efficient hardware, long-life toner/ink systems and recycling programs.
Edge computing: Powerful systems directly on the device enable automated document processing, OCR and workflow automation.

Manufacturers such as HP, Canon, Brother, Lexmark and Epson offer innovative printing solutions for sometimes very different business needs. The right solution can be identified based on individual requirements – or conveniently rented.

Printing as a service: Flexible use through printer rental for companies

More and more companies are foregoing the purchase of printers and opting for rental or leasing instead. This option offers numerous advantages in the B2B sector:

Calculable costs: monthly installments instead of large investments.
Always the latest technology: regular device replacement and upgrades.
Service included: Maintenance, replacement of consumables and support are often included in the rental contract.
Scalability: Depending on the growth or reduction of the business, devices can be easily adapted or expanded.

All this makes renting and leasing business printers particularly attractive for companies that want to react flexibly to market developments and at the same time keep their IT environment lean and modern, for example by renting high-quality laptops.

On our product page for printers for rental you will find a selection of current devices – ideal for temporary use, events or regular office use.

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