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VR glasses, TV and Surface rental: Complete solution for your event setup

Today, events such as trade fairs, congresses, product launches and training events rely on modern technologies to inspire visitors, present products in innovative ways and create brand experiences. Especially in B2B environments, immersive technologies such as virtual reality (VR) and interactive devices are convincing due to their efficiency and wow effect. Anyone wishing to rent VR glasses, for example, benefits from high-quality models and comprehensive service. However, an effective complete VR solution for events involves more than just the hardware – the decisive factor is the interaction between VR glasses, displays such as TVs for external presentation and mobile devices such as Microsoft Surface, which together create a holistic, flexible event setup.

In this article, you will find out which components are necessary for a successful complete VR solution, how to combine them skillfully, which current trends from 2025 need to be considered and why rental offers decisive advantages over purchase.

Why complete VR solutions for events are becoming increasingly popular

The demand for immersive presentation technologies in the B2B event sector will be higher in 2025 than ever before. VR technology has evolved in recent years – with more comfort, better graphics and even more intuitive operating options. At the same time, companies have recognized that VR not only enables spectacular showcases, but also creates clear strategic added value:

Increasing brand awareness: VR creates emotional touchpoints with your brand.
Longer dwell times: Interactive content engages visitors much longer than traditional presentations.
Customizable content: VR environments can be individually adapted to target groups.
Reuse value: Once developed, VR experiences can be reused at other events, in sales or e-learning.

As a result, more and more companies are renting their complete VR solution instead of struggling through individual components or making an expensive purchase investment.

The 3 key components of a successful VR event setup

A complete VR solution consists of more than just VR glasses. The following components are used for an optimally coordinated setup:

Component	Function in the event setup	Recommended models (2025)
VR glasses	Heart of the experience – enables immersive immersion in virtual content	Meta Quest 3, HTC Vive XR Elite
TV / large screen	Shows other visitors what the user sees – attracts attention	Samsung QN90D Neo QLED, LG OLED Evo 2025
Microsoft Surface or tablet	Control, content management, alternative presentation for interactions	Surface Pro 10, iPad Pro M3

These three components should be thought of as a unit – this is the only way to create a functional complete solution for efficient and impressive performances at events.

Which VR glasses will be leading in 2025?

VR hardware has evolved significantly again in 2025. Wireless systems with integrated computing power enable uncomplicated setups, automatic room recognition and intuitive control. If you are planning an event, we recommend renting a Meta Quest 3 for interactive mixed reality demonstrations or an HTC Vive XR Elite for professional VR installations. These models offer excellent performance and flexibility in use.

Meta Quest 3 : Wireless, with mixed reality functionality, ideal for interactive presentations and showrooms
HTC Vive XR Elite: High-end for professional VR installations with precise room tracking
Apple Vision Pro (Enterprise Edition): When available – ideal for high-end events with a focus on branding, but limited availability and expensive to rent

Important: Depending on the application and the desired VR experience, not every pair of glasses is suitable. A consultation with the rental company will clarify which solution suits your project.

Surface Pro or iPad Pro as a supplement

While the VR glasses provide the immersive part, you also need devices for control, data capture, content linking or sharing at events. Modern tablets with high performance are recommended here – especially the Microsoft Surface Pro or high-quality tablets for rental as a flexible addition to your event setup.

These devices offer the following advantages:

Simple touch interface for quick operation
Compatibility with business software (e.g. CRM, presentation apps)
Direct connection to external displays possible
Stylish look suitable for premium events

Ideally, the tablets can be used as an additional interaction point or as a backup display if VR is not to be used.

Large screens for maximum attention

While a VR user enjoys the experience through the goggles alone, other event visitors want to see what is happening. Large displays are crucial for this. Modern OLED and QLED televisions with 4K or 8K resolution offer razor-sharp images and are perfect for mirroring the VR view or for additional content.

When selecting a display, make sure it is large enough (55 inches or more), as well as mobile stand systems and VESA compatibility for flexible set-up.

Flexibility through rental: Why buying is rarely worthwhile

Especially in the event sector, renting equipment makes more economic and organizational sense than buying it. There are many reasons for this:

Always the latest technology: VR technology is developing rapidly – when renting, you always benefit from the latest hardware without any loss of value.
All-round service: Rental providers often also take care of assembly, set-up, software installation and support – this saves time and resources.
Scalability: Depending on the size of the event, you can flexibly adapt your setup – from one to ten VR stations, anything is possible.
Cost control: Fixed rental prices allow clear budgeting without maintenance costs or investment commitment.

Technology rental is not just a trend in 2025, but the preferred solution for many companies in event marketing and sales.

Examples of successful complete VR solutions for events

Here are some use cases of successful VR setups that were carried out with rented technology:

Industrial trade fair: A mechanical engineering company simulated its systems with a VR experience. TV screens showed the user’s perspective and tablets collected visitor data.
Pharmaceutical congress: Employees used 3 Surface Pro devices to control interactive content, while visitors were guided through a virtual representation of the active ingredient process using VR glasses.
Automotive roadshow: customers experienced driving simulations in various models. Several VR stations ran in parallel – synchronized via tablets and screens.

These examples show: The combination of different smart devices creates memorable brand experiences.

FAQ: Frequently asked questions about the complete VR solution for events

Can I also rent VR systems at short notice?: Yes, many providers offer express delivery and short-term rentals. We recommend planning for at least 7 days.
Do I need technical expertise?: No, rental companies usually offer setup service and instruction – even for inexperienced users.
What does a complete VR solution for rental cost?: Depending on scope and duration. A classic station (VR glasses, Surface, TV) costs around €300-600 per day including support.
Which software can I use?: You can bring your own software or rent existing VR content. Some providers also offer individual development.

Conclusion: Perfectly equipped for modern events

In 2025, the combination of VR goggles, Surface tablet and TV screen will be indispensable as a complete professional VR solution for events. It enables interactive, immersive and sustainable trade fair presentations as well as a high level of visitor engagement. By renting modern VR glasses or an up-to-date tablet, you have maximum flexibility and always stay technologically up to date – without any long-term investment or setup stress.

If you would like to rent a complete VR solution for your next event, simply contact us – we will provide you with expert advice, supply the right technology and support you in implementing your world of experience.

Make a non-binding inquiry now and secure your individual complete VR solution!

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