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Rent iPads for Trade Fair Presentations: Flexible with Floor and Table Stands

Trade fair appearances will continue to be an indispensable component of the marketing mix for many companies in 2025. Personal encounters, live demonstrations and direct exchange with potential customers create a high level of identification with the brand and products. In order to ensure that your own trade fair appearance looks professional and modern, more and more companies are opting to use iPads – you can easily rent suitable Apple iPads instead of buying them. Whether for product presentations, data collection or interactive showcases – the mobile devices offer a wide range of possible applications.

But not every company has to equip itself with a costly fleet of devices for this purpose. The clever alternative: Rent iPads for trade fair presentations. In combination with suitable floor or table stands, this creates a flexible, modern and professional presentation solution – without any investment risk or maintenance costs.

Why iPads are Becoming Increasingly Popular at Trade Fairs

iPads have established themselves as standard at many trade fair appearances in recent years – and for good reason:

Intuitive operation: Quickly understandable for exhibitors and visitors.
Versatile application options: From digital catalogs to interactive product configurators and lead capture.
Professional design: Modern look that matches the high-quality brand image.
Independence: With LTE or W-LAN, iPads can be used mobile without being dependent on complex technology on site.

Especially in combination with stable iPad stands and mounts, iPads can be placed specifically where they are needed – whether as an eye-catcher on the edge of the stand or on the meeting table.

Rental Instead of Purchase – these are the Advantages of iPad Rental for Trade Fairs

Buying devices is usually only worthwhile if they are used regularly. For temporary events such as trade fairs, renting iPads is significantly more economical.

Aspect	Purchase	Rental
Investment costs	High (device costs, accessories, software)	Predictable and lower
Flexibility	Own devices must be carried along	Only rent what is really needed
Technology level	Quickly outdated	Always the latest models available
Service & Support	Only internally or via manufacturer	Professional support from the rental company
Sustainability	High risk of remaining unused	Resource-saving through reuse

Especially in the dynamic trade fair industry, where every event presents new requirements, rental scores with maximum customization and cost control.

Installation Options: Floor Stands and Table Mounts

In order for iPads to be shown to their best advantage at the trade fair stand, suitable mounts are essential. There are two versions to choose from:

Rent Floor Stands for iPad

These free-standing stands are used when iPads serve as information terminals or lead capture points – e.g. directly at the edge of the stand or entrance area.

Advantages:

Freely positionable
No attachment necessary
Often lockable and theft-proof

For larger displays or special requirements, you can also flexibly rent floor stands for the iPad Pro.

Rent Table Stands

Ideal for consultations or product demonstrations directly at the table. The devices can be tilted or rotated.

Advantages:

Space-saving
Ergonomic working while sitting
Inconspicuous and elegant

Both floor and table stands are available in different designs and materials – from subtle black to high-quality acrylic or aluminum solutions. Customizable stands with logo or branding are also possible.

Typical Application Scenarios at the Trade Fair

Modern companies use iPads in a variety of ways during their trade fair appearance:

Digital product catalogs: Visitors can find out about the product range interactively – ideal for large portfolios.
Lead capture forms: Capture data from interested parties directly digitally and import it automatically into the CRM later.
Multimedia presentations: Videos, animations or augmented reality apps explain products and services in a vivid way.
Check-ins and sweepstakes: Registration or participation takes place directly on the iPad – data protection-compliant and integration-capable.
Sales tools & live demos: Sales staff can show prices, availability or simulations with just a few clicks.

Model Selection and Technical Requirements 2025

Thanks to the large selection of iPads – from the compact iPad mini to the large-format iPad Pro – suitable devices can be selected depending on the requirements and space available. Devices such as the iPad Air 2 with 9.7 inch, which perfectly combines performance and handiness, are particularly popular.

Currently (2025) particularly in demand for trade fair use:

iPad 10th generation: Price-performance winner with 10.9 inch and USB-C port
iPad Air (M2 chip): Powerful with Apple Pencil support for interactive applications
iPad Pro (M3 chip, 11″ or 13″): Extremely powerful, ideal for AR / video / high-end apps

The right configuration is also important – for example with LTE for mobile internet access on the exhibition grounds or special presentation apps that can be pre-installed by the rental company on request.

Services Related to iPad Rental

A good B2B rental company offers more than just the pure hardware:

Pre-configuration with apps, branding, WLAN access
Advice on stand selection, accessories & quantity planning
Logistics and shipping planning to the trade fair location
Hotline support during the event
Insurance cover in the event of damage or loss

Thanks to a tailor-made all-round service, companies can concentrate fully on their trade fair goals, while the technology functions reliably.

How iPad Rental Works – the Process at a Glance

iPad rental takes place in a few simple steps:

Contact & advice
Individual offer creation
Technical coordination (apps, networks, branding)
Shipping to the trade fair location or advance appointment
Optional: On-site setup
Return shipping after the end of the event

With iPad rental, you remain flexible and scalable – be it at smaller regional trade fairs or large international leading trade fairs.

FAQ: Frequently Asked Questions about iPad Rental for Trade Fairs

How short-term can I rent iPads for a trade fair?: In general, short-term bookings are possible – however, it is recommended to make a reservation approx. 2-3 weeks before the event.
Are the devices preconfigured?: Yes, on request with your apps, logos, WLAN access or desired start page – so the devices are ready for immediate use.
Is insurance included in the rental price?: Many professional rental companies offer protection packages against loss or damage – please do not hesitate to contact us.
What security measures are there against theft?: Many stands are lockable, and access can also be secured with MDM systems (Mobile Device Management).
Can we also rent the iPads with a SIM card?: Yes, devices with an LTE module and activated SIM card are available – ideal for exhibition grounds without secure WLAN.

Conclusion: Professional, Flexible & Economical – Rent iPads for Trade Fair Presentations

A successful trade fair appearance thrives on professional presentation, efficiency and flexibility. With rented iPads including stands or mounts, you not only demonstrate innovative strength, but also optimize your resource utilization on the side.

Whether for lead generation, product presentation or customer consulting – the advantages of iPad rental convince with simple handling, cost control and state-of-the-art technology. Complemented by tailor-made services, the iPad becomes a real trade fair tool.

Get a non-binding consultation and find the ideal solution for your trade fair appearance – we will be happy to support you!

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Rent iPads for Trade Fair Presentations: Flexible with Floor and Table Stands