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Rent tablet POS systems: Flexible payment stations for events and pop-up stores

Whether at street food markets, festivals or urban pop-up stores, mobile payment has become an indispensable part of modern business models in recent years. In a fast-paced world that demands flexibility and efficiency, tablet POS systems in particular are the key to the professional appearance of temporary sales units. Especially for events, seasonal promotions and short-term sales campaigns, renting a tablet POS system instead of buying one is a smart choice.

In this article, we show why rental solutions for mobile POS systems will be more in demand than ever in 2025, what you should consider when making your choice, what advantages this technology offers and how your events can benefit from it in concrete terms. We also provide you with a clear comparison of the functions and options.

What is a tablet POS system?

A tablet POS system is a mobile point-of-sale (POS) system based on tablets such as the Apple iPad or Android devices. Together with the corresponding software and accessories such as receipt printers, card readers or cash drawers, the tablet is transformed into a fully functioning POS system – ideal for companies that require uncomplicated, low-maintenance and mobile solutions.

Especially for pop-up stores and events where flexibility, mobility and quick setup are important, renting a tablet POS system is often more efficient and cost-effective than a permanent setup.

Why rent a tablet POS system instead of buying one?

The decision to rent a tablet POS system instead of purchasing it permanently offers several advantages, especially for temporary use:

Cost savings: No high investment costs for hardware or licenses
Scalability: You rent exactly the number of systems you need for your event
State-of-the-art technology: Access to the latest generation of devices – such as the innovative iPad Air M2 (11 inch) or the particularly powerful iPad Pro M4 (11 inch) for flexible checkout operations
No maintenance: Installation, maintenance and updates are carried out by the rental company
Flexible support: Technical support is included with many providers

It is therefore worth renting a tablet POS system instead of tying up your own resources, especially for temporary events or short-term sales areas.

Use cases: For which events is a rented POS system suitable?

The areas of application are diverse – from classic trade fairs to modern pop-up formats in city centers. The use of Surface Pro tablets is also often recommended for companies in the consulting sector or for workshops, for example when Windows-based POS solutions are required:

Event type	Typical requirements	Advantages of the rental solution
Food Festivals	Fast payment process, contactless payment	Mobile card terminals, easy handling
Pop-up stores	Modern design, easy integration into store design	Stylish all-in-one checkout systems such as iPad tablets
Christmas markets	Robust, offline-capable, simple operation	Tablet POS with offline mode and battery solution
Trade fairs & congresses	Multiple points of sale, central evaluation	Cloud-based synchronization, for example with Surface Pro tablets

What you should look out for when choosing a rental system

If you want to rent a tablet POS system, you should consider a few criteria to ensure a smooth checkout process. Also make sure that the latest devices such as the iPad Pro M4 or iPad Air M2 can be easily integrated into your setup:

Compatibility: Which payment methods must be supported? (e.g. Visa, Apple Pay, girocard)
Offline payment capability: Is an offline mode available for locations without stable WLAN?
Usability: How intuitive is the user interface for changing personnel?
DSFinV-K and GoBD compliance: Comply with legal requirements!
Interfaces: Can the system be linked to your merchandise management system?

A professional rental company not only offers you the right hardware, but also the necessary advice on software, legal requirements and installation.

Which components are available for rental?

A modern tablet POS system consists of more than just the tablet itself. Many providers make it possible to put together an individually tailored POS workstation using the following rental components:

Tablet (e.g. iPad, iPad Air, iPad Pro or Surface Pro)
Cash register software (installed as an app or web-based)
Receipt printer (mobile or stationary)
Cash drawer (manual or electronic)
Barcode scanner
Card readers (incl. Apple Pay, Google Pay & NFC)
Carrying straps or holders for mobile use
Power supply, power banks, outdoor housing

Specialized technology rental companies offer complete sets that are optimized for different industries and locations – including preconfigured software and advice.

Technology trends for mobile POS systems in 2025

2025 will also bring innovative advances in mobile POS systems that will make their use even more efficient. Some of the most exciting new features include new chip generations on the iPad Air M2 11 inch or the iPad Pro M4 11 inch with particularly high computing power for parallel transactions:

Cloud-based synchronization: networking points of sale in real time
AI-supported sales analysis: live analysis of sales and buyer behavior
Self-checkout solutions: Increasingly popular, especially for large events
IoT integration: POS systems network with warehouse, POS displays and print-on-demand devices

A good rental facility will have suitable systems in place that are state of the art for 2025 and will also take into account industry-specific use cases in the hospitality, retail or service sectors.

Your advantages when renting technology from a specialized B2B provider

If you want to rent a tablet POS system, an experienced B2B technology partner like our company offers clear advantages:

Wide range of current devices
Bundled offers with accessories and software
Optional on-site service for events
Technical support, remote maintenance and emergency solutions
GDPR-compliant configuration and advice

Our rental solutions are scalable, transparently calculable and ready for use within a very short time – ideal for short-term promotional periods and professional event organization.

FAQ – Frequently asked questions about the rental cash register

How quickly can a tablet POS system be rented?: As a rule, delivery is possible from 24 hours after ordering, depending on availability.
Which payment methods are possible?: EC/girocard, credit cards, Apple Pay, Google Pay, NFC, QR code-based payments and cash payments.
Is the system legally compliant (GoBD, TSE)?: Yes, all systems are supplied with compliant software and integrated TSE (technical safety equipment).
Can several POS systems be managed centrally at the same time?: Yes, with the right cloud solution, any number of points of sale can be managed and evaluated.

Conclusion: Flexible checkout thanks to tablet rental solution

The decision to rent a tablet POS system has many advantages – especially for companies that rely on flexibility, mobility and short project lead times. Whether you prefer an iPad Pro M4, an iPad Air M2 or a Microsoft Surface Pro 10 – we will find the right device for your project.

Especially in 2025, in a world where contactless payment and flexible workstations are standard, a rental solution is the logical consequence – both in retail and in the hospitality industry or at events.

We will be happy to advise you individually and without obligation on your project. Request your personal offer now directly via our website and benefit from professional, pre-configured POS systems for your event!