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Rent Complete Hardware Solutions for Factory Tours: Smartphones & Headphones

In an increasingly digitized world, company tours are changing – especially during factory and plant tours. While tours used to be purely analog, today’s visitors expect professional processes with digital support, whether for customer visits, training courses, or employee integration. A reliable and complete technical solution plays a crucial role here.

The trend is clearly towards rental solutions for smart devices – especially mobile tour sets. If companies want to rent a tour set based on modern smartphones for factory tours, they are increasingly turning to complete systems consisting of smartphones, headphones and, if necessary, suitable software.

Why Technical Tour Sets are Indispensable Today

In production environments, it is essential that communication remains efficient despite machine noise, movement and greater distances. Classic megaphones or group tours with one voice are no longer sufficient in modern industrial plants. Instead, smart solutions are required that combine interactivity, comprehensibility and mobility.

A modern device setup for a factory tour enables, for example, the integration of suitable accessories such as headphones or power banks, so that all participants are technically optimally equipped.

Individual language selection and real-time translations for international guests
Active and clearly understandable exchange despite noise pollution
Integration of video or augmented reality functions
Data protection-compliant connection types (e.g. closed group channels)
Live feedback through digital interaction during the tour

Most importantly, companies do not necessarily have to invest in hardware themselves. It is much easier, more flexible and more cost-effective to rent modern systems temporarily – for example, for special events, project phases or regular factory tours with visitors.

Optimal Tour Set for Company Tours: What is Included?

The classic set for company tours consists of at least two components: end devices (usually smartphones or audio guides) and noise-reducing headphones or headsets. For particularly demanding applications (e.g. in automotive production or mechanical engineering), portable radio transmission systems or WLAN-supported communication solutions may be added.

Those who focus on quality and innovation can choose particularly up-to-date smartphone models – from the practical iPhone 13 to the ultra-modern Samsung Galaxy S22 Ultra or even the Galaxy S21 Ultra for larger or multimedia applications.

Component	Description	Function / Benefit
Smartphones (current models)	Powerful Android or iOS devices with LTE, WLAN and Bluetooth	Connection with tour software, audio streaming, camera use
Headphones or Headsets	Noise-cancelling on-ear or in-ear devices, possibly with microphone	Good speech intelligibility in noisy environments, bidirectional communication
Tour app or software solution	Tailored app for leading groups and interactive control	Group management, language channels, surveys, digital feedback
Charging systems & Power banks	Central charging stations for group setups	Permanent power supply during longer tours
Optional: On-site technical staff	Support with installation & operation (can be booked as an option)	Smooth operation for larger events

Advantages of Rental Compared to Purchase

Many companies now recognize the advantages of rentable hardware solutions – especially in the context of sporadic factory tours or temporary company visits. This applies above all to costs and logistics:

Cost Control

Rental means only paying when there is an actual need – no capital commitment risk through purchase, no maintenance costs, no long-term commitment to outdated technology.

Flexibility & Scaling

Especially with fluctuating visitor numbers, the required number of devices can be flexibly adjusted – the technology “grows” with the demand and can be expanded at lightning speed during peak times. Retrofitting with further accessories is also easily possible via a specialized provider.

Technologically Always up to Date

Hardware rental companies usually always offer the latest model – from classics such as the Galaxy S21 Ultra to the latest Apple devices, including the latest software and firmware standards. Companies therefore do not have to worry about upgrades or outdated devices.

Less Resource Commitment

Internal IT or facility management saves, as configuration, transport and maintenance are taken over by the provider. Including bring service and collection of the devices after use.

Application Examples from Practice

A large number of industries now use temporary tour sets for factory tours:

Automotive industry: International investor tours with simultaneous translation
Mechanical engineering: Training of specialists in the context of new production lines
Pharmaceutical companies: Hygiene-compliant tours with contactless end devices and suitable disinfectant dispensers for maximum safety when using the rental equipment
Energy industry: Interactive visitor tours through wind and solar plants
Start-ups: Demo days for investors or university cooperations

Regardless of the industry: The use of modern tour technology signals innovation, quality and visitor orientation – this has a direct impact on the company’s image.

Data and Hygiene Security Always in View

Especially in sensitive industries, data protection is central: With professional rental solutions, all devices are provided in compliance with the GDPR – without stored user data, with a reset function and, on request, including VPN encryption when using the app.

Hygiene also plays a role – especially after COVID-19. High-quality sets come disinfected, individually packaged and, on request, with disposable over-ear covers. Optionally, a disinfectant dispenser can even be rented so that your guests feel completely protected when using the technology.

What should You Consider when Choosing a Provider?

If you would like to rent a tour set for a company visit, the following criteria should be considered when selecting a service provider:

Model diversity: Are modern end devices such as iPhone 13, Samsung Galaxy S22 Ultra or other top smartphones offered?
Scope of services: Does the set come completely ready for use? Are support and transport included?
Scalability: Can large groups of visitors also be equipped without any problems?
Setup & operation: Is the commissioning simple or does it require technical know-how?
Safety & hygiene: How are personal data and cleaning handled? For example, can suitable accessories such as replacement headphones, cases or disinfection solutions be ordered?

Ideally, the provider also offers a consultation appointment in advance, in which individual requirements are taken into account – for example, special functions, pre-syncs or location restrictions.

FAQ: Frequently Asked Questions

How far in advance should I book a tour set?: Early booking is advantageous – ideally 2–3 weeks in advance, especially for events with many participants. In the event of short-term bottlenecks, however, express delivery is usually also possible.
Is technical assistance provided during the handover?: Many providers deliver ready-to-use devices with clear instructions. For larger events, technical staff can be booked on site for commissioning and support.
Are there also solutions for accessible factory tours?: Yes – for example, with mobile devices that support sign language or transmit text live feeds to the display.
Can I connect the system to my own app or software?: That depends on the provider – with open APIs or modular systems, third-party tools can be integrated, also via existing WLAN networks.

Conclusion: Company Visits Rethought – Success through Rental Solutions

Digitization is also changing classic company processes – including the way in which customers, investors or partners are introduced into ongoing production. Those who rent modern, mobile tour sets are not only investing in technology, but also in a professional experience that remains in the memory. Rented smartphones and individual accessories offer the necessary flexibility for every environment.

The advantages are obvious: flexibility, cost efficiency, comfort and, above all, smooth communication in every environment. Whether small groups or large-scale factory tours – professional rental solutions enable maximum impact with minimal effort.

Curious? Request your individual set today and receive free advice. Just a few clicks to the perfect tour.

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Rent Complete Hardware Solutions for Factory Tours: Smartphones & Headphones