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Renting mobile workstations – how technology makes the office possible everywhere

In an increasingly digitalized working world and especially since the accelerated development of flexible working models, the concept of the mobile workplace is becoming more and more important. Companies ranging from start-ups to international corporations are now asking themselves the question: How can I work efficiently – regardless of location? The answer is often: renting mobile workstations. Particularly attractive: the large selection of computers for rental guarantees that every requirement can be met precisely. This blog post sheds light on why renting mobile technology is not only up-to-date but also forward-looking, which devices are required, how companies benefit from it and which practical examples underpin its success.

What does “renting mobile workstations” mean?

A mobile workstation consists of all the technical components that employees need to work independently of a fixed location – whether at home, in a coworking space, in a hotel or on the move. When mobile workstations are rented, all necessary devices and services are made available on a temporary basis. This typically includes laptops, tablets, smartphones, routers, headsets, monitors and suitable software solutions – often delivered pre-configured and ready to use.

This technology can be rented flexibly on a project basis, on a temporary or permanent basis – a convenient and scalable solution, especially for growing companies, project teams or remote deployments.

Why it pays to rent mobile workstations

Renting mobile workstations is not only logistically sensible, but also economically and ecologically smart. Instead of high investment costs, companies benefit from calculable monthly operating expenses and always remain technologically up to date.

Cost savings: No high purchase costs, maintenance included.
Flexibility: scalable rental models for temporary use (e.g. projects, events, new locations).
Sustainability: appliance life cycles are extended through reuse. Less electronic waste, targeted use of resources.
Technological progress: access to the latest hardware and software without upfront costs. For example, if you need state-of-the-art ultrabooks for executives or field staff, you can easily rent the powerful HP Omnibook Ultra Laptop 14 in particular.
Rapid availability: Mobile workstations can be made available at short notice and ready for use.

Which devices are part of a mobile workstation?

A functioning mobile workstation consists of several components that must be perfectly coordinated. The configuration depends on the activity and the working environment, but the following technology is particularly important:

component	Examples / Area of application	Why rental instead of purchase?
Laptops / Notebooks	HP EliteBook, MacBook Pro, Dell Latitude. Tip: If you value mobility and performance, you should consider the new HP Dragonfly G4 notebook as a rental device.	Always cutting-edge models for demanding applications
Tablets	iPad Pro, Samsung Galaxy Tab, MS Surface Pro. Particularly popular at events: the versatile Samsung Galaxy Tab S10 Plus for rental.	For creative, mobile or fast data capture processes
Smartphones	iPhone, Samsung Galaxy, Google Pixel. For the highest demands, we recommend renting the new Samsung Galaxy S25, which combines modern performance and reliability.	Avoid communication, mobile working, BYOD
Routers / Internet sticks	5G routers, mobile hotspots, LTE dongles	Independent, secure internet connection everywhere
Monitors / Docking stations	For productive work in the home office or workspace	No expensive equipment necessary – simply rent when needed
Accessories	Headsets, keyboards, webcams, mice	Everything from a single source – ready for immediate use

Those looking for maximum flexibility when working on the move should also rent innovative devices such as the Samsung Galaxy Z Fold 6. It bridges the gap between smartphone and tablet and is the ideal choice for frequent travelers and decision-makers.

Trends 2025: What companies need to know now

In 2025, we will continue to see a strong shift towards hybrid working models. According to a recent Gartner study, more than 65% of companies worldwide rely on flexible working models. At the same time, requirements in terms of security, connectivity and device management are increasing. Several trends are developing here:

1. hybrid working as standard

The office workstation is becoming a hub – the actual work happens on the move, at home, at the customer’s premises. This is why the demand for complete packages with mobile device management (MDM), VPN access and ergonomic accessories is increasing. Anyone who doesn’t want to rely solely on laptops will find an enormous selection of tablet rental solutions for every area of application.

2. sustainability through the circular economy

Electronic devices are no longer just bought and disposed of, but used several times. Rental extends life cycles and reduces CO₂ emissions – increasingly an argument in B2B decisions.

3. security & data protection

Companies need high security standards – encryption, access control systems and zero-trust architectures are becoming a prerequisite. Rented technology should be delivered preconfigured with security standards.

4. plug & work with preconfigured devices

IT departments save a lot of time by outsourcing setup, configuration and logistics. Pre-installed software packages and personalized device settings enable a “ready-to-work” approach.

For whom is the rental of mobile workstations particularly worthwhile?

Whether you are an SME or a corporate group, the advantages of mobile technology on a temporary basis can be put to good use in various business situations. From temporary use in project teams to the rapid expansion of international branches – flexible solutions are available at any time thanks to computer rental and a comprehensive portfolio of IT equipment:

Project work: Temporary teams need professional IT for 4-12 months – rental instead of expensive purchase.
Remote Teams & Expansion: Fast, uncomplicated equipping of new employees – available worldwide.
Events & trade fairs: Rental equipment for events, training courses or conferences – returnable without residue.
Onboarding new employees: Rental packages make it easier to equip new teams within a short space of time.
IT emergencies or supply bottlenecks: bridge short-term gaps with rental technology – replace repaired devices.

Success stories: How companies benefit

An international consulting company rented 45 mobile workstations including LTE routers for an 8-month project in Southeast Asia. The ready-to-use devices enabled a seamless project start on site without the need for additional IT resources. The return at the end of the project went smoothly.

Medium-sized architecture firms and creative agencies also like to rent iPads, MacBooks or mobile monitors for short-term client projects, pitches or travel. Particularly valuable: individualized app pre-installations and data backup services.

The most important selection criteria for rental equipment

If you want to rent mobile workstations, pay attention to the following points with the provider:

Extensive selection of current brand models (Apple, Dell, HP, Lenovo, Samsung etc.)
Short-term availability and delivery (national / international)
Devices preconfigured with your software and guidelines
Optional services such as replacement devices, insurance, MDM, lifecycle management
Fair, transparent prices and flexible terms

FAQ – Frequently asked questions about mobile workstation rental

How quickly can I rent mobile technology?

Devices are usually ready for dispatch within 1-3 working days. Even faster for express orders.

Can I also have devices delivered internationally?

Yes, many providers offer Europe-wide or even worldwide delivery, including inch and logistics management.

What happens to my data after I return it?

The data is deleted or the hard disk replaced in accordance with ISO-certified standards in compliance with GDPR.

Are there long-term rental models?

Yes, whether 1 month or several years – rental periods are freely selectable and can be extended flexibly.

Are the devices insured?

Many providers offer optional insurance packages against theft, damage or loss.

Conclusion: Mobile working with rental equipment – it couldn’t be more flexible!

The future belongs to flexible and location-independent working models. By renting mobile workstations, companies not only secure technological flexibility, but also financial and environmental benefits. From start-ups to large corporations: if you want to promote efficiency, sustainability and agility, there is no way around mobile rental solutions. Now is the right time to set the course for the working world of tomorrow! You can find an overview of the possible devices at Computers for rent and Tablet rental.

Curious? Discover your solution for mobile workstations à la carte now – contact us for a customized rental offer or simply submit your request online.

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Renting mobile workstations – how technology makes the office possible everywhere