Smart Devices rental – how technology improves the visitor experience

Events and trade fairs in 2025 have one thing in common: they are more interactive, digital and experience-oriented than ever before. The importance of Smart Devices has played a central role in this development. Companies, organizers and organizations are faced with the crucial question: buy or rent Smart Devices? Especially in the B2B sector, rental proves to be a flexible, cost-efficient and innovative solution to offer visitors a modern and sustainable experience. For example, if you need modern smartphones for event apps or guest interaction, you can easily rent the latest smartphones and thus ensure digital and efficient visitor management.

What are Smart Devices?

Smart Devices (intelligent devices) are internet-enabled mobile devices that can perform functions independently or via apps and user interactions. These include, for example, tablets, smartphones, digital signage displays, smartwatches, virtual reality glasses or interactive terminals.

These devices are used specifically to optimize events, make information accessible, inspire visitors with digital services and gain valuable real-time data. Apple iPads for rental are particularly popular at events to make product presentations digital, flexible and intuitive.

Rent instead of buy – the smart way to use technology

The rental of Smart Devices is particularly useful for temporary assignments, such as events, training courses or trade fairs. This is because the purchase of high-quality hardware is cost-intensive and often not economically justifiable – especially if it is only used sporadically. With Smarter Device rental solutions, companies keep their investment costs under control and can always access the latest technology at the same time. For example, if you want to rent the latest iPad 11, you get state-of-the-art technology without a high investment and benefit from full flexibility.

The advantages of Smart Devices for rental

Cost efficiency: No high acquisition costs, but needs-based rental
Technological up-to-dateness: Access to the latest device generations – for example, the option to rent the Samsung Galaxy S25 and thus always have access to the latest features
Sustainability: Multiple use saves resources and protects the environment
Flexibility: Devices can be rented exactly for the respective term
Support & Service: Professional technical support including configuration, delivery and collection

Application examples for Smart Device rental in the event sector

The following are some practical examples of how intelligent devices can enhance the visitor experience:

Device	Area of application	Advantage for visitors
Tablet (e.g. iPad)	Interactive product catalogs, digital check-in processes	Faster access to information, contactless registration
Smartphone	QR Code Scanner, raffles, event apps	Personalization of the event, entertainment & gamification
Digital Signage Display	Signpost, agile info board, live updates	Clear orientation at events, real-time communication
VR glasses (Meta Quest 3)	Virtual product experiences, immersive presentations	Emotional appeal, innovative experience
Smartwatches	Access management, tracking of movement data	Security & individual user experience

Technology that inspires – This is how technology changes the visitor experience

Smart Devices are far more than just technical equipment. They are the key to holistically controlled event management. A well-thought-out use can help visitors to orient themselves better, feel informed more quickly and be emotionally picked up. For example, those who rely on modernly equipped tablets can not only provide information, but also seamlessly integrate interactive surveys and live feedback into the event thanks to iPad 11 for rental.

Some possibilities of intelligent technology for an improved participant experience:

Personalization: Users receive content tailored to their needs and interests – be it via personalized event apps or individual registration codes.
Gamification: Visitors can be playfully inspired by digital puzzles, competitions or point collection systems with mobile devices. Modern smartphones, such as the Samsung Galaxy S25, offer the optimal technical basis for this due to their performance.
Hybrid and virtual events: Devices can receive video streams, enable virtual networking sessions and connect participants worldwide – especially with VR glasses such as the Meta Quest 3, immersive worlds of experience are created.
Data analysis & feedback: Surveys can be carried out via tablets or smartphones, dwell times can be measured and visitor flow analyses can be recorded in real time.

Which industries benefit particularly from rented Smart Devices?

In particular, the following industries are increasingly using rental solutions for Smart Devices:

Event agencies & trade fair organizers – for digital stands, visitor guidance and presentations
Education & further education – for training courses, workshops or e-learning assignments, for example through the rental of iPad 11 devices for digital work
Gastronomy & hotel industry – for guest registration, tablet menu cards or feedback terminals
Medicine & health – for training courses, patient support or mobile diagnostic systems
Companies in the field service – agile equipment for roadshows and product presentations, for example through the short-term smartphone rental

Trends 2025: Where is the device rental market developing?

The market for the rental of Smart Devices is growing steadily. The following trends are emerging for 2025:

Increased use of AI functions: Devices are equipped with AI-based service tools to answer customer questions live or personalize product experiences.
Integration of Augmented Reality: Tablets or smartphones enable a mixed-reality experience, e.g. for architecture visualizations or training courses. Innovative AR applications run particularly reliably on state-of-the-art devices such as the Samsung Galaxy S25 or the iPad 11.
Green Events through Device Sharing: Sustainability is a major topic – devices are used as efficiently as possible several times, provided modularly and shipped CO₂-neutrally.
Autonomously working end devices: From automated check-in terminals to smart temperature units for storage tents – the future lies in autonomously acting Smart Devices.

How does the rental of Smart Devices work?

If you want to rent Smart Devices, you not only benefit from the flexible use of technology, but also from a comprehensive range of services.

A typical rental process looks like this:

Individual needs analysis and selection of suitable devices, for example selection of an Apple iPads or Meta Quest 3 VR headsets
Provision including configuration, app installation and branding
Delivery directly to the event location or to the company
Use for the planned period (with optional technical support)
Collection and return of the devices – comprehensively tested and securely deleted

FAQ – Frequently Asked Questions

Which devices are currently particularly in demand for rental?

The most requested are iPads, Android tablets, 5G-enabled smartphones, digital signage steles, Meta Quest 3 VR glasses and interactive touch displays.

For which terms can you rent Smart Devices?

As a rule, the rental period starts from one day. Many providers enable flexible periods – from days to weeks to several months.

Is the technology pre-installed by the landlords?

Yes. Professional providers rely on so-called out-of-the-box solutions. This means: devices come pre-configured, with your branding and desired software – ready to use immediately.

What happens in the event of a defect or failure?

Most providers offer technical support included. In the event of defects, a replacement device is often delivered immediately.

Can I also rent Smart Devices in large quantities?

Especially the B2B sector is geared towards larger quantities. With professional rentals, 50, 100 or more devices are no problem and available at short notice.

Conclusion: Renting Smart Devices is worthwhile

The rental of Smart Devices in 2025 is not only an economically sensible step, but also an innovation driver for every event, every training course and every brand presentation. Companies benefit from state-of-the-art technology, flexible use and an experience that visitors will remember. Whether you need an iPad 11 for your seminar, a Meta Quest 3 VR headset for a trade fair highlight or a current smartphone for participant registration – the right rental solution makes it possible.

If you are looking for a sustainable, efficient and future-oriented solution for events and business applications, you should rely on the rental of intelligent hardware. This is how technology becomes an experience – and the event a success.

Ready for your digital event experience? Let us advise you or send your non-binding inquiry directly via our website – we will accompany you from the selection to the return of your Smart Devices.

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Smart Devices rental – how technology improves the visitor experience