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Business printers must not only deliver high-quality documents, but also meet the specific requirements of a dynamic working environment. From handling large print jobs to providing flexible connectivity options, choosing the right printer can increase productivity while reducing operating costs. This article provides a comprehensive overview of the best printer models for offices and events, taking into account various criteria such as print speed, quality, connectivity options and cost.

Business printers – Choosing the perfect printer

Before deciding on a printer for businesses, it is important to carefully analyze the needs of your company. Here are some key factors to consider when making your choice:

Print speed and volume: The capacity to print large volumes of documents quickly is essential for offices with high print volumes.
Print quality: High-quality prints are crucial for presentation and communication with customers.
Connectivity: The ability to print from different devices and locations increases flexibility and efficiency.
Operating costs: Low cost per page and low maintenance can significantly reduce the total cost of ownership.
Environmentally friendly: Devices with energy efficiency and low resource consumption support sustainable business practices.

Top printer models for businesses

Model	Print speed	Print quality	Connectivity options	Special features
Ricoh C300W	25 ppm	2400 x 600 dpi	Wi-Fi, Ethernet, USB	Compact, high print speed for color documents
EPSON WorkForce WF-2930DWF	10 pages/min. (color)	5760 x 1440 dpi	Wi-Fi, Wi-Fi Direct, USB	Cost-efficient, high print quality, ADF
Epson EcoTank ET-8550	16 pages/min. (color)	5760 x 1440 dpi	Wi-Fi, Ethernet, USB, SD card reader	Refillable ink tank system, A3 print capability

The Ricoh C300W is particularly suitable for its fast print speed and compactness, the EPSON WorkForce WF-2930DWF offers excellent print quality and is very cost-efficient, while the Epson EcoTank ET-8550 is known for its very low running costs and the ability to print in A3 format.

Integration and connectivity: networking the digital office

In a world where the digital office is becoming increasingly important, the ability of a printer to integrate seamlessly into existing networks and offer a wide range of connectivity options is crucial. Modern printers for companies offer far more than just the ability to print documents. They act as multifunctional devices that can scan, copy and even fax while being accessible across different platforms and devices.

Wi-Fi and Ethernet: These standard connectivity options allow printers to be easily integrated into a corporate network, enabling access from desktop computers, laptops and even mobile devices.
NFC and Bluetooth: For offices looking for convenience and quick access, NFC (Near Field Communication) and Bluetooth offer an easy way to print from mobile devices at the touch of a button.
Cloud printing services: Integration with cloud services such as Google Cloud Print or Apple AirPrint allows users to print from anywhere as long as they have an internet connection. This is particularly useful for companies that value flexibility and mobility.

The right connectivity equipment can increase efficiency by enabling employees to complete their tasks without unnecessary delays. It’s worth investing in printers that offer a wide range of connectivity solutions to meet the needs of a modern office.

Printer rental: Flexibility and efficiency for companies and events

An attractive alternative to buying printers for businesses, especially for offices and events, is rental. This approach offers companies flexibility and efficiency without the need to make large investments in printing technology. With providers such as get-IT-easy, companies can rent printers for as little as one day, which is an ideal solution for short-term needs, whether for special projects or one-off events. By renting printers, companies can not only access the latest technology and update it as needed, but also enjoy better cost control. This minimizes worries about downtime and additional service costs. For companies, renting printers means a cost-effective way to use high-quality printing services without making long-term commitments, enabling them to use their resources efficiently and focus on their core business. At get-IT-easy, your company not only has the option of renting printers, but also additional devices that are important for the effective use of printers, such as computers, smartphones and tablets.

Conclusion

Choosing the right printers for your business is a decision that can have a far-reaching impact on your productivity, efficiency and operating costs. By considering your specific needs and choosing models that offer high print speed, excellent print quality, flexible connectivity solutions and low running costs, you can ensure your office is optimally equipped to meet the demands of a modern working environment. With the right technology, you can not only improve workflow, but also create a more sustainable and cost-efficient office.

FAQ: Frequently asked questions

What are the most important considerations when buying a printer for a business?

Key considerations include print speed and volume, print quality, connectivity options, cost of ownership and environmental friendliness.

How can operating costs for printers be reduced?

Choose printers with a low cost-per-page rate and those that require less maintenance. Energy-efficient models can also help to reduce electricity costs.

Are multifunctional printers a good choice for small businesses?

Yes, multifunctional printers that can print, scan, copy and fax offer a cost-effective solution by combining multiple devices into one.

How important is print quality for business documents?

Print quality is extremely important, especially when it comes to business documents that are shared with customers. High-quality prints can enhance a company’s professional image.