Quest 3 setup for trade fairs: VR experiences with TV streaming and remote control

Quest 3 setup for trade fairs: Innovative VR experiences with TV streaming and remote control

Virtual reality (VR) is now one of the most effective tools in B2B marketing – especially at trade fairs, events and company tours. With the advanced Meta Quest 3, companies can offer visitors fascinating, interactive insights into products, services or work processes. In combination with professional accessories such as a guide set for factory tours, TV streaming and remote control, companies can open up completely new presentation possibilities – intuitive, mobile and scalable.

Why virtual reality is more important than ever at trade fairs in 2025

Trade fairs, congresses and roadshows will once again be a central element in the B2B marketing mix in 2025. However, the requirements have increased: decision-makers are looking for immersive, modern experiences that will be remembered. This is exactly where virtual reality comes in. It enables interactive, location-independent experiences within an exhibition stand – without complex hardware or closed rooms. For companies that are still comparing different options, it is also worth taking a look at other VR glasses for rental to select the perfect setup for different requirements.

The Meta Quest 3 takes the user experience to a whole new level: it is lightweight, powerful and does not require a PC or external sensors. Thanks to mixed reality functions, real and virtual elements can be merged, which brings enormous advantages, especially for demonstrations and training courses.

The Meta Quest 3 at a glance

The Meta Quest 3 was designed for demanding and professional applications. Its self-sufficient operation is particularly effective in the trade fair environment. You can find more information about the current Meta Quest 3s and various versions as well as rental options directly on our website. Below is an overview of the most important technical features:

Feature	Details
Processor	Snapdragon XR2 Gen 2
Display	Pancake lenses with high resolution (2064 x 2208 pixels per eye)
Tracking	Inside-out tracking without external sensors
Mixed Reality	Full-color passthrough with 3D mapping
Stand-alone operation	Yes, no additional PC required
Accessories	Remote control, comfort risers, lens cleaner, etc.

How to use virtual reality at trade fairs in a targeted manner

The variety of possible applications is impressive. With a well thought-out setup, VR applications can be efficiently integrated into different scenarios.

• Product demos: Experience machines, systems or simulations up close – without any logistics effort.
• Virtual tours: Ideal for companies with locations worldwide – demonstrations can be called up at any time.
• Training courses: participants learn processes interactively and sustainably – also ideal for onboarding processes.
• Worlds of experience: Emotionally charging brands and interactively engaging customers. Particularly exciting: an innovative platform for virtual product presentations.

Innovative VR content platforms allow you to pre-produce content and access it flexibly on multiple devices – e.g. simultaneously on 5 to 10 Quest 3 headsets.

Boost your setup: TV streaming and remote control

To add extra value to your VR experience at an event, it is worth integrating a smart TV with a streaming function. This allows third parties – e.g. colleagues, customers or external visitors – to follow what the VR user is experiencing in real time. An innovative presentation offers a virtual introduction to your product or an application example for the combination of VR and live broadcasting.

Remote control is also recommended. Using tablets or smartphones with the Meta Quest app, you have access to functionalities such as

• Starting/stopping content
• Switching between scenarios
• Monitoring of activity data (e.g. line of sight, interactions)

This enables centralized control of multiple VR headsets and reduces user errors to a minimum – a decisive advantage, especially when there are large numbers of visitors.

Rent a guided tour set for company tours – the ideal add-on

Modern technology makes a difference not only at trade fairs, but also during factory tours and company visits. Many companies now rent a tour set for factory tours that can be seamlessly combined with VR systems. Find out more about suitable VR glasses and accessories for factory tours in our portfolio.

• Wireless radio receivers (usually with neckband headphones)
• Powerful transmitter with headset microphone for conducting calls
• Loading cases and transport boxes for a smooth process

The combination with the Quest 3 is particularly effective, as the presenter can coordinate and explain content at the same time, while participants can either watch or actively experience it themselves. The result: greater attention, better absorption of information and a much more professional presentation to investors, business partners or delegations.

Our recommendation for a professional trade fair setup (2025 Edition)

If you are planning to use virtual reality technology for your trade fair or factory tour in 2025, we recommend a complete setup with the following elements:

1. 2-10 Meta Quest 3 headsets (incl. storage and powerbanks)
2. 1 Smart TV with wireless streaming unit or HDMI
3. 1 tablet with Quest app for remote control
4. Optional: guide set for additional explanations on site
5. VR content pre-installed on the devices or via cloud streaming

The big advantage: everything is mobile, modular and scalable. Whether roadshow, sales appointment or main trade fair – you have everything under control at all times.

The advantages of renting instead of buying

For temporary events in particular, it makes little economic sense to buy the complete VR setup. That’s why, as a professional technology rental company, we offer attractive rental solutions – on a daily, weekly or monthly basis. Find out more about our flexible rental options for VR equipment and benefit from:

• Latest devices (Quest 3, tablets, TVs, guide sets)
• Individualized content onboarding
• Technical support & backup systems
• Carefree logistics with shipping directly to the trade fair venue
• Accessories such as hygiene masks, charging hubs or disinfection kits

FAQ – Frequently asked questions about the VR trade fair setup

How long does the battery of the Quest 3 last at trade fairs?

Typically 2 to 3 hours for continuous use. Mobile power banks with a headband holder extend this period to up to 5 hours at a time.

Do I need WLAN on the stand?

Not essential for pure offline streaming and VR experiences – but Wi-Fi is useful for TV streaming or remote control via tablet.

Can several headsets be used at the same time?

Yes, tools such as VR-Sync or cloud-based digital signage solutions can be used to display and control all devices simultaneously.

Can the setup be tested in advance?

Naturally. On request, we also offer a test installation including instruction videos and remote support.

Conclusion: Redefining trade fair experiences in 2025 with Quest 3 and guidance set

The year 2025 is all about interactive business communication. With a well thought-out VR trade fair setup based around the Meta Quest 3, companies not only attract attention but also create lasting impressions. The combination of streaming solutions, leading VR glasses from Meta and a tour set for company tours expands the target group and professionalizes the presentation. Take advantage of the opportunities offered by digital transformation at your events – we will support you with state-of-the-art technology, reliable logistics and individual advice.

Enquire now: Get a no-obligation consultation for your next VR event – and rent Meta Quest 3, guide set and accessories for your event.

53338,47869,35615

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