ELECTED OFFICES · MUNICIPALITIES · ELECTION NIGHT

Election Hardware rental

Election hardware rental provides election offices, municipalities, and public contracting authorities with flexible IT equipment for absentee voting, training sessions, and election night. Take advantage of certified laptops, PCs, smartphones, displays, and accessories—available for as little as one day, in quantities tailored to your needs, and, upon request, preconfigured and ready for use for your specific application.

Laptops for elections assist election workers during training sessions, at absentee ballot centers, and with tabulating results on election night. PCs and laptops are suitable as IT equipment for the election office for purposes such as rapid reporting, administrative tasks, and the use of pre-configured election software. Smartphones with SIM cards and LTE routers can provide mobile internet access at polling places or facilitate coordinated communication. The selection of devices can be tailored to municipal elections, mayoral elections, runoffs, referendums, and the 2027 state legislative elections. Requirements such as user accounts, network access, accessories, and data protection are taken into account. After the election, customer data is deleted; for sensitive election data, certified data erasure can be requested.

✓Rentalstarting at 1 day✓Pre-configurationas needed✓Certifieddata erasure available upon request

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Products Since 2018
Products Flexible Terms
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ELECTION NIGHT PACKAGE

Election Night Data Collection

For election offices and election boards that collect and transmit results locally on election night.

A Fujitsu Lifebook 15.6-inch laptop records election results, a 24-inch monitor expands the workspace, the Epson WorkForce WF-2930DWF prints documents, and a 4G/LTE battery-powered router provides mobile internet access as needed. This package is ideal when multiple data entry stations with uniform equipment are required. The number of units, rental period, and setup—including the installation of specified election software—can be tailored to your requirements.

Full-Service Bundles, including setup:

Frequently rented
Fujitsu Lifebook U7510 rental

Fujitsu Lifebook 15.6-Inch

from 29,00 € plus VAT
Add to inquiry
Rent 24 inch Monitor

Monitor (24 Inch)

from 25,00 € plus VAT
Add to inquiry
Rent EPSON WorkForce WF-2930DWF

EPSON WorkForce WF-2930DWF

from 29,00 € plus VAT
Add to inquiry
Rent 4G LTE Battery Router

4G/LTE Battery Router

from 10,00 € plus VAT
Add to inquiry

Select an equipment category for elections

When renting election equipment, select the appropriate models for the election office, absentee ballot center, or election night, add them to your request list with no obligation, and specify the desired quantity in your request as needed.

Laptops for Election Offices and Election Workers

Laptops are ideal for equipping election offices, absentee ballot offices, and temporary workstations. They support election worker training, the processing of absentee ballot documents, and the rapid reporting and tabulation of results on election night. Compared to desktop computers, they offer greater flexibility when working at different locations. Upon request, the operating system, user accounts, network access, and required election software can be preinstalled so that the devices can be set up to match the planned workflow.

Printers for Absentee Ballot Centers and Election Offices

Printers are particularly well-suited for absentee ballot centers, election offices, and administrative areas where forms, lists, or internal documents need to be printed on short notice. They complement rented laptops and computers to provide a complete workstation solution. This category is the right choice when documents are needed on-site immediately and existing printing capacity is insufficient. The device model, quantity, connections, and desired accessories are tailored to the specific application.

Routers for Mobile Internet Access at Polling Places

LTE routers provide mobile internet access at polling places, absentee ballot centers, and temporary workspaces. They are useful when there is no suitable landline connection on site or when a separate connection is needed for laptops and other devices. Unlike individual smartphone hotspots, routers allow multiple workstations to be connected centrally. Routers can be provided with SIM cards, appropriate data allowances, and project-specific network settings tailored to the application.

Accessories for IT Equipment at the Election Office

Supplement rented laptops and PCs with keyboards, mice, LTE routers, SIM cards, and anti-theft devices. This allows you to equip absentee ballot centers, election worker training sessions, and workstations for results tabulation according to your needs and ensure they are used securely.

Submit a Non-Binding Inquiry

Once you’ve made your selection, you’ll receive a customized rental quote for IT hardware for elections. The inquiry is free and non-binding. Rent the right equipment for your next election now.

Regarding the inquiry

Why consider election hardware rental from get-IT-easy?

When you use hardware for elections on a rental basis, you reduce capital expenditures and provide only the equipment that is actually needed for mail-in voting centers, election offices, training sessions, or election night. Instead of maintaining equipment on a permanent basis, you can use the appropriate IT equipment for election offices and election workers on a project-by-project basis with flexible scheduling. get-IT-easy supports you with personalized consulting, tailored quantities of equipment, and—upon request—pre-configured systems for a structured deployment.

Equipment for Absentee Voting, Polling Places, and Election Night

Whether it’s laptops for election workers, PCs for recording results, printers for the absentee ballot office, or LTE routers for mobile internet at the polling place: You’ll receive the technology tailored to your specific needs. get-IT-easy takes into account the location, number of users, rental period, and required accessories. This allows you to equip mail-in voting centers, training rooms, polling places, or workstations in the election office precisely as needed, without having to purchase equipment for the long term or redistribute it internally.

Preparation Tailored to Your Needs

To ensure an efficient start, rental devices can be set up in advance upon request. This includes, for example, operating system updates, user accounts, network settings, required applications, and the provision of accessories such as mice, keyboards, monitors, SIM cards, and routers. Even if election software needs to be preinstalled or specific default settings are required, the configuration is customized to meet individual needs. This takes the pressure off internal IT teams and reduces the workload right before election day.

Flexible Planning for Local Elections and Other Votes

Elections, runoffs, referendums, or training sessions often require additional equipment for only a limited period of time. Rental hardware allows municipalities, government agencies, and public contracting authorities to remain flexible: the number of units, rental period, and equipment specifications are planned on a project-by-project basis. Even larger requirements, such as those for local elections or state elections, can be coordinated well in advance. Submitting a request early helps ensure that availability, logistics, and desired configurations are planned effectively.

Secure Return and Data Erasure After Use

After the election, the devices are returned, inspected, cleaned, and prepared for their next use. Customer data is removed from the devices upon return; for sensitive election data, certified data erasure can be requested. Return labels or an organized pickup service simplify the return process after the election. This ensures that the technical process remains traceable while conserving internal resources at the election office.

Planbare Kosten

Predictable Costs

Use equipment only for the period during which it is actually needed. This keeps costs predictable and eliminates high upfront costs for short-term projects, events, or training sessions.

Personal Consultation

get-IT-easy helps you select the right rental equipment. We take into account the location, quantity, rental period, accessories, and desired configuration on a case-by-case basis.

Flexibel skalieren

Tested Rental Devices

All devices are inspected, set up, and made ready for use before shipping. Upon request, we can include compatible accessories, apps, user accounts, SIM cards, or routers.

Geprüft und nachhaltig

Sustainable Use

Rental allows existing hardware to be reused multiple times instead of purchasing new equipment for one-time use. After being returned, the devices are cleaned, inspected, and prepared for reuse.

Rental or Buy—A Direct Comparison

For most projects, rental is the more flexible and cost-effective choice.

€

Equipment Rental

  • No large upfront investment—fixed, predictable monthly payments
  • Scale up or down at any time
  • Up-to-date and tested equipment
  • Support and replacement equipment included
  • Preserves liquidity and maintains flexibility
instead of

Purchasing Equipment

  • High one-time purchase cost
  • Fixed quantity, little flexibility
  • Depreciation and rapid obsolescence
  • Must organize maintenance and repairs yourself
  • Ties up capital over the entire useful life

Rental makes sense for one-time events when needs and quantities vary: You use the appropriate hardware for a limited time and reduce the amount of capital tied up compared to permanently owned IT.

What to Look for in Election Hardware?

When considering election hardware rentals, choosing the right device models, accessories, preparation, and scope of the rental is key to ensuring a smooth operation. Performance, usability, and logistics should be coordinated well in advance, especially for polling places, absentee ballot centers, election worker training, or results tabulation on election night.

Selecting Devices Based on Location and Task

The requirements for a mail-in ballot office differ from those for a laptop used by the election board or for rapid reporting on election night. For recording election results, sturdy laptops or PCs with sufficient processing power, easy-to-read displays, and reliable peripherals are recommended. For election worker training sessions, however, it may be more important to have a larger number of uniform devices so that all participants work with the same user interface.

Plan the Preconfiguration for Election Software and User Accounts

Before submitting a request, it should be determined which election software, browsers, security policies, or user accounts are required. A pre-planned configuration can significantly reduce the workload at the election office, especially when many laptops are provided for election workers, absentee ballot drop-off locations, or municipal vote-counting sites. Key factors here include clear installation guidelines, existing licenses, network information, and test runs prior to Election Day.

Consider Accessories, Printers, and Mobile Internet

IT equipment for elections often includes more than just laptops or PCs. Depending on the process, printers for absentee ballot materials, external monitors, keyboards, mice, headsets, LTE routers, or SIM cards may be required. Especially in temporary polling places or satellite locations, it’s important to check whether mobile internet is needed and whether there are enough power outlets, floor space, and connectivity options available.

Consider Data Protection, Returns, and Rental Duration

Data protection and controlled processes play a crucial role in election data. Therefore, clarify early on whether standardized or certified data erasure should be requested after return. The rental period, delivery to the election office, potential buffer time for setup and testing, and pickup after the election should also be planned realistically, especially in the case of runoffs or last-minute extensions.

If you’re still unsure which devices and configurations are right for you, get-IT-easy can help you choose a suitable rental solution for your chosen date.

Rental Election Hardware Is This Easy

: Five Simple Steps to Your Rental Solution

1

Submit Request

Select equipment, rental duration, and accessories.

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2

Get a Quote

You’ll receive a non-binding quote shortly.

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3

Confirmation

Once you approve it, the equipment will be prepared in time for the scheduled start of the rental period.

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4

Delivery & Use

On-time delivery on the date of your choice and ready for immediate use.

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5

Return

At the end of the rental period, simply return the equipment.

Frequently Asked Questions About Election Hardware Rental

Rental election hardware makes sense when laptops, PCs, smartphones, or other devices are needed only for a limited period of time. Municipalities, government agencies, and other public contracting authorities can plan their equipment needs based on the number of election workers, polling places, or absentee ballot centers. Rental reduces the effort involved in purchasing and storing equipment long-term. At the same time, devices, accessories, and configurations can be tailored to local elections, state elections, mayoral elections, runoffs, or referendums.

Rental devices can be used in locations such as absentee ballot centers, polling places, training rooms, and election offices. Typical applications include training for election workers, handling organizational tasks, providing quick updates on election night, and recording election results. Laptops can assist election boards and administrative teams, while smartphones facilitate mobile communication. LTE routers provide mobile internet access at the polling place when needed. The specific IT equipment required depends on the type of election, the software used, the location, and data protection requirements.

The appropriate choice of equipment depends on the intended applications and the technical requirements of the voting software. Laptops or PCs are often used for absentee ballot offices, preliminary reports, and results entry. Monitors can help organize workstations more clearly, while printers may be useful for preparatory and administrative tasks. Smartphones, routers, keyboards, and mice round out the IT equipment. get-IT-easy provides advice based on the location, number of users, required performance, interfaces, and desired configuration.

For local elections, state elections, and other votes, you can request either individual devices or larger quantities. This allows you to equip, for example, multiple absentee ballot centers, training groups, polling places, or teams at the election office. The required quantity should be planned based on the locations, election workers, backup devices, and workstations. For large-scale projects, availability, configuration, and delivery schedules are coordinated on a case-by-case basis. Submitting a request early facilitates needs-based project planning, particularly for statewide election dates.

Rental is available for as little as one day, making it ideal for election night, last-minute training sessions, or temporary assignments at absentee ballot centers. Equipment can also be provided for several weeks, such as for the preparation and conduct of an election. Short-notice requests are reviewed based on the type of equipment, quantity, configuration, and availability. For larger quantities or planned elections, such as the 2027 state elections, it is recommended to coordinate requirements as early as possible.

Upon request, laptops, PCs, and smartphones can be prepared in advance for specific projects. This includes, for example, the installation of provided election software, user accounts, predefined settings, network connections, or SIM cards. Suitable accessories may include mice, keyboards, monitors, printers, laptop bags, and LTE routers for mobile internet. The configuration is tailored to meet technical and organizational requirements. After the devices are returned, customer data is removed; for sensitive election data, certified data erasure can also be requested.

Still unsure which rental option is right for you?

We’ll work with you to find the right solution for your specific needs.

If you’d like to use hardware for elections on a rental basis, get-IT-easy will help you select the right laptops, PCs, and other IT hardware, as well as determine the appropriate quantities and suitable accessories for polling stations, absentee ballot centers, or election night. To coordinate your planning, you can reach us by phone at +49 9323 938 71 00 or by email at rent@get-it-easy.de