Rental of Meeting and Assembly Equipment

Rental of conference and meeting equipment makes sense when equipment is needed only for a convention, an annual conference, a symposium, or a members’ meeting. Instead of maintaining your own hardware on a permanent basis, you receive equipment tailored to your specific project. This may include presentation laptops, displays, tablets, and Wi-Fi solutions. The quantity, rental period, configuration, and accessories are customized to suit the venue, number of attendees, and planned agenda. This is based on a customized quote.

Rented conference equipment is suitable for conferences, seminars, conventions, delegate assemblies, annual meetings, and hybrid events, among other things. Presentation laptops and displays support presentations, while check-in tablets can be used for participant registration or accreditation. Tablets can also be set up for digital voting, feedback, or interactive program elements. For video conferences and livestreams, suitable hardware can be combined on a project-by-project basis. Microphone systems and interpretation systems are not included in the product range.

The appropriate selection depends on the size of the room, the number of participants, the event format, and the software used. High-performance presentation laptops can be useful for speakers. Displays are suitable for presentations, program information, or digital wayfinding. Tablets support check-in, participant registration, and voting. For hybrid conferences, video conferencing devices and a stable internet connection are recommended. Whether a display or another presentation solution is more suitable is determined based on the specific use case and technical requirements.

Yes, depending on availability, you can request both individual devices and larger quantities for conferences, conventions, and meetings. For example, we can provide multiple laptops for speakers, tablets for registration, or voting tablets for digital voting. For larger groups of participants, the number of devices, device configuration, accessories, and logistics are planned jointly. Different device groups can also be combined to create a project-specific solution. The specific equipment will be detailed in a customized quote.

Rental is available for as little as one day, making it ideal for individual seminars, member meetings, or last-minute conferences. Equipment can also be provided for multi-day conventions, event series, or periods lasting several weeks. Short-notice availability depends on the type of equipment, quantity, configuration requirements, and delivery location. Requests for the necessary equipment should be submitted as early as possible, specifying the rental period and location. Extensions are often possible upon agreement and subject to availability.

Depending on the event, routers, SIM cards, mounts, stands, anti-theft devices, and headphones can be added. Devices can be configured in advance with the necessary apps, user accounts, Wi-Fi settings, and project-specific content. For example, check-in tablets can be set up for registration, while voting tablets enable digital voting via tablet. Presentation laptops can also be set up to work with the intended software. The specific scope of the preconfiguration and accessories is tailored to the event’s requirements.